Music City Work Club Privacy Policy

Effective Date: January 20, 2026 Last Updated: January 20, 2026

Music City Work Club ("MCWC," "we," "us," or "our") operates the website musiccityworkclub.com (the "Site") and provides related services, including membership applications, event bookings, wellness bookings, podcast studio reservations, and other features (collectively, the "Services").

We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our Site, apply for membership, book services, attend events, or interact with us in other ways.

By using our Site or Services, you agree to the collection and use of information in accordance with this policy. If you do not agree, please do not use the Site or Services.

1. Information We Collect

We may collect the following types of information:

  • Personal Information you provide directly: name, email address, phone number, mailing address, date of birth, payment information (processed securely by third-party providers), profile information (e.g., photos, bio, business details for member directory), preferences, and any other details you submit through forms, applications, bookings, or communications.

  • Health and Wellness-Related Information: details related to wellness sessions (e.g., BioCharger, vibroacoustic therapy, breathwork, massage), which may include basic health preferences or notes (we do not collect protected health information under HIPAA unless explicitly stated).

  • Automatically Collected Information: IP address, browser type, device information, operating system, referring URLs, pages visited, time and date of visits, and usage patterns via cookies, pixels, analytics tools, and similar technologies.

  • Information from Third Parties: data from partners (e.g., referral sources, event co-hosts, or payment processors) or publicly available sources.

2. How We Use Your Information

We use your information to:

  • Provide and improve the Services (e.g., process membership applications, manage bookings, facilitate access to coworking spaces, wellness amenities, podcast studio, events, and masterminds).

  • Communicate with you (e.g., send confirmations, reminders, newsletters, account updates, or respond to inquiries).

  • Personalize your experience (e.g., member directory visibility for higher tiers, curated introductions).

  • Process payments and manage referrals/dividends.

  • Send marketing communications about our Services, events, promotions, or partner offers (where permitted by law).

  • Comply with legal obligations, prevent fraud, enforce our terms, and protect our rights and safety.

  • Analyze usage trends and improve our Site and Services.

3. How We Share Your Information

We do not sell your personal information in the traditional sense, but we may share it as follows:

  • With Service Providers: third-party vendors who help us operate the Site and Services (e.g., hosting, email platforms, payment processors, booking software like Optix, analytics tools, marketing automation such as ActiveCampaign or Klaviyo, mail scanning services like iPostal1, and others). These providers are contractually required to use your information only for the purposes we specify and to protect it.

  • For Marketing Purposes: we may share your personal information (such as name, email, phone, and interests) with selected third-party partners, affiliates, or sponsors for their marketing or promotional purposes. This may include targeted offers, co-branded events, or promotions related to wellness, content creation, entrepreneurship, or Nashville community activities. You may opt out of such sharing at any time (see Section 7).

  • With Other Members or the Community: limited profile information (e.g., name, photo, bio, business) may be visible in our member directory or app for higher-tier members (subject to your profile submission and settings).

  • For Legal Reasons: if required by law, subpoena, court order, or government request; to protect our rights, safety, or property; or in connection with a merger, acquisition, or sale of assets.

  • With Your Consent: for any other purpose with your explicit permission.

4. Cookies and Tracking Technologies

We use cookies, web beacons, and similar technologies to enhance functionality, analyze usage, and deliver personalized content/ads. You can manage preferences through your browser settings. For more details, see our separate Cookie Policy (if implemented) or contact us.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information. However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, provide Services, comply with legal obligations, resolve disputes, and enforce agreements. For example, membership data may be retained during active membership and for a reasonable period afterward for accounting or legal purposes.

7. Your Choices and Rights

  • Marketing Emails/SMS: you may opt out of promotional communications by clicking "unsubscribe" in emails, replying STOP to texts, or contacting us.

  • Marketing Sharing Opt-Out: to opt out of having your information shared with third parties for their marketing purposes, email us at [insert your privacy email, e.g., privacy@musiccityworkclub.com].

  • Access, Correction, Deletion: depending on your location and applicable law (e.g., CCPA for California residents), you may have rights to access, correct, delete, or limit use of your personal information. Submit requests to the contact below. We may verify your identity before responding.

  • Do Not Track: we do not currently respond to browser Do Not Track signals.

8. Children's Privacy

Our Services are not directed to individuals under 18. We do not knowingly collect personal information from children under 18. If we learn we have collected such data, we will delete it.

9. International Users

The Site and Services are hosted in the United States. If you access them from outside the U.S., your information may be transferred to, stored, and processed in the U.S. or other countries. By using the Site, you consent to this transfer.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted here with an updated effective date. We encourage you to review it periodically. Continued use of the Site after changes constitutes acceptance.

11. Contact Us

If you have questions about this Privacy Policy or our practices, contact us at: Music City Work Club [Insert physical address in Nashville, TN] Email: privacy@musiccityworkclub.com Phone: [Insert contact phone if desired]

Thank you for trusting us with your information.